Frequently asked questions
Quick answers about EmployeeMileageLog.com. For anything else, email support@employeemileagelog.com.
Getting started
What is EmployeeMileageLog.com? ▼
A web app for businesses that reimburse employees for business driving. Employees log trips (date, miles, purpose, locations); managers review and approve; you export CSV reports for payroll and taxes. It runs in the browser and works as a mobile-friendly PWA—no app store required.
How does the free trial work? ▼
You get a 7-day free trial with full access. No credit card is required to start.
How many employees can use it? ▼
The Business plan supports up to 100 employees. Each person can log their own trips from any device.
Product & features
What does the mileage log include? ▼
Entries capture trip date, miles driven, business purpose, and start/end locations so you have a structured record aligned with common IRS mileage documentation expectations.
How do approvals work? ▼
Submitted trips go to a manager review queue. Approve or reject with one click. Employees can see the status of their entries.
Can I export data for payroll or my accountant? ▼
Yes. You can download CSV mileage reports by employee, month, or year for reimbursement processing and recordkeeping.
Does it calculate reimbursement amounts? ▼
Mileage reimbursement is calculated using the current IRS standard mileage rate so reports show amounts consistent with that rate.
Can employees attach receipts? ▼
Yes. Receipt image uploads are included in the plan.
Will it work on phones? ▼
Yes. The app is mobile-friendly and installable as a Progressive Web App (PWA) so field staff can log trips from the road.
Pricing & billing
How much does it cost? ▼
One Business plan at $32.99 per month includes everything on the marketing site: up to 100 employees, approvals, unlimited mileage entries, CSV export, receipt uploads, and automatic IRS rate calculation.
How is billing handled? ▼
Subscription billing is processed securely through Stripe. You can manage billing from your account when logged in.
Compliance & security
Is this guaranteed to satisfy the IRS? ▼
We built the product around common mileage log requirements (date, miles, business purpose, locations). Tax rules depend on your situation and IRS guidance can change. This is not legal or tax advice—use your own professional for your records and filings.
Where is my data hosted? ▼
The service runs on Cloudflare’s network. See our Privacy Policy for what we collect and how we use it.